Provincial Administrator
Overview
To provide efficient and technically proficient administrative support to the Provincial Head, enabling operational effectiveness of the Province and performing routine compliance and administrative tasks.
Requirements
- Grade 12
- Relevant tertiary education
- Minimum 2-4 years basic administration skills
- PC Literate (Microsoft Word, Windows, MS Word, Excel, Outlook Express)
- Must be figure orientated
- Ability to communicate effectively verbally and in writing
- Must be reliable, trustworthy, and honest
- In possession of a valid South African Credit Card driver’s license free of endorsements
Responsibilities
- Attends Provincial meetings and updates meeting minutes
- Filters reports from head office and monitors feedback to ensure deadlines are met
- Ensures that sufficient refreshments and consumables are ordered
- Updates the Distribution List on the Global Address Book/List
- Controls and updates internal telephone lists
- Co-ordinates the booking of boardrooms and facilities, and invitations to clients for events
- Co-ordinates arrangements for functions, sets up the facilities required and recovers payment for facilities
- Ensures that stationery is ordered and distributed
- Monitors and manages stock control team
- Ensures staff are appropriately reflected on the organisation structure for distribution of work items
- Monitors expenditure and recoveries against budget
- Maintains and submits staff expense claims
- Co-ordinates telecom recoveries
- Liaises with external vendors to ensure effective service
- Liaises with Financial Shared Services to ensure effective handling of payments and expenses
- Maintains and updates the payment register
- Ensures overall operational readiness and efficiency of the Province
- Reports incidents regarding premises maintenance
- Logs incidents for non-functioning equipment
- Responsible for housing and control of staff confidential files
- Co-ordinates the leave schedule for the Province
- Extracts the overdue leave report and advises line managers
- Acts as a central point of contact for Human Resources information
- Ensures relevant posters are displayed in terms of Labour Law requirements
- Facilitates completion of necessary documents relating to staff appointments, transfers, resignations
- Provides general support to staff regarding Employee Self-Service and medical aid issues
- Maintains staff records
- Co-ordinates corporate wear fittings
How to apply
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